Cloud AI QR & Invoice Loyalty Software

Why Choose Cloud AI QR & Invoice Loyalty Software in Ghana?

Two earning routes, one verification standard: a pack code closes after first claim, an invoice claim needs key-distributor confirmation. Both settle in GHS.

A Code Per Pack, Issued Centrally – Batches are minted in the admin portal against a named SKU and applied during packing, so a pack leaves the depot already carrying its identity. Nothing is generated in the field and nothing is reissued.

Claim Once, Then Never Again – Presenting a code asks two questions in one step: is this ours, and has anyone claimed it. A second attempt on the same code is refused, whoever is holding the phone.

Invoices Tied to a Real Purchase – A member files product, pack size, quantity, value, purchase date and the key distributor, then attaches a photograph of the invoice. E-VAT invoicing is already mandatory here through a Certified Invoicing System connected to the GRA, so the document behind a claim is a traceable one.

Sign-Off in the Order the Trade Works – The key distributor confirms the sale happened before the brand sales team releases the points. Neither stage can be skipped, and a rejection carries a reason the member can read on the phone.

One GHS Wallet, Two Earning Routes – Scans and approved invoices accumulate as a single balance, redeemable as a cash transfer, airtime, vouchers or physical rewards. Mobile money is the dominant collections rail in this market, and payouts follow how members are already paid.

Scheme Visibility Down to the Region – Watch where codes are being claimed, which submissions are stuck in approval, how many points have been issued against how many redeemed, and how Greater Accra compares with Ashanti or the northern regions.

How Our Software Works?

It starts at the pack. An administrator issues a batch of codes in the portal, ties each one to a SKU, and the codes go on before dispatch. When a shop owner or wholesaler points the app at one, the platform validates the code and checks its claim history in the same step, then credits whatever that SKU is worth. Where there is no network, the capture waits on the phone and posts itself when the device reconnects.

The invoice route covers everything bought before a code scheme reaches a category. A member records what was bought, how much of it, from which key distributor and on what date, then photographs the invoice. Submissions outside the 15 or 30 day window are refused on the spot. What remains goes to the key distributor to confirm and then to the brand sales team, which is the only stage that releases points.

Whichever route earned them, points sit in one GHS balance that converts to a cash transfer, airtime, vouchers or physical rewards. Members track their own claims through approval; administrators track claim volume, approval turnaround and outstanding liability by region from the same dashboards.

Comprehensive Features Overview

‹

›

QR Code Generation & Scanning

Codes are issued centrally, tested at the moment they are presented, and held on the phone when there is nothing to test against.

FEATURES:

Code batches issued per SKU
Applied to packs before dispatch
Presented from the member app
Authenticity tested on presentation
Claim history read in the same step
One successful claim per code
Point value set by SKU rule
Captured without signal, posted later

WHY IT MATTERS:

A code that works once cannot fund two claims, however many hands the pack passes through between the depot and a market stall.

Invoice-Based Point Earning

Purchases that never carried a code still earn, on the strength of the invoice behind them.

FEATURES:

Product and pack size
Quantity and unit fields
Purchase value in GHS
Date of purchase
Key distributor chosen from a list
Photograph of the invoice
15 or 30 day submission window
Points derived from quantity

WHY IT MATTERS:

Because E-VAT invoicing runs through a Certified Invoicing System connected to the GRA, the document a member photographs is one that can be traced back to a real sale.

Multi-Level Approval Workflow

Nothing is credited until both parties who can actually vouch for the sale have said so.

FEATURES:

Key distributor confirms first
Brand sales team releases second
Approve or reject at either stage
Rejection reasons recorded
Live status in the member app
Notification on each decision
Credit only after the final stage
Full audit trail per claim

WHY IT MATTERS:

The key distributor employs the selling team and knows what left the warehouse; the brand holds the budget. Approval follows that split.

Duplicate & Fraud Prevention

The claims a scheme quietly bleeds on are refused at submission rather than discovered in an audit.

FEATURES:

Repeat attempts on a claimed code
Codes that were never issued
Codes past their validity date
The same invoice filed twice
Purchases dated before the window
Submissions after the window closes
Unusual claim patterns flagged
Per-member claim history on review

WHY IT MATTERS:

A photocopied invoice and a forwarded screenshot fail the same test, because the check runs against the transaction and not against the image.

Configurable Point Logic

Earning rules are set per product and per campaign, and changed without rebuilding the scheme.

FEATURES:

Point value per SKU on scans
Quantity bands on invoice claims
Slab percentages
Tier multipliers
Quarterly earning periods
Ceilings per member or category
Category-level rules
Campaign overrides

WHY IT MATTERS:

Trade schemes get revised when a price list changes or a category needs a push, and that change should take an afternoon rather than a release cycle.

Unified GHS Wallet

Both earning routes pay into the same balance, so a member has one number to look at.

FEATURES:

Scan and invoice earnings combined
Cash transfer redemption
Airtime and gift vouchers
Physical reward ordering
Delivery status on orders
Full transaction ledger
Withholding deductions where applicable
Balance and expiry alerts

WHY IT MATTERS:

Mobile money carries most of what Ghanaian trade collects, so a reward that arrives the same way needs no explaining at the counter.

Programme Reporting

What the scheme is costing and what it is moving, without exporting anything first.

FEATURES:

Claim volume by SKU and period
Submissions by approval stage
Approval and rejection rates
Points issued against points redeemed
New members joining
Active against dormant members
Outstanding liability by region
Excel export

WHY IT MATTERS:

Programme managers can see whether Greater Accra, Ashanti and the northern regions are behaving differently, and move reward spend accordingly.

Who Uses QR & Invoice Loyalty Software in Ghana?

Any brand whose product reaches a provision shop, a kiosk or a market stall through hands it does not employ ends up asking the same question: did this claim come from a real purchase? Food and beverage, personal care, dairy, building materials and consumer durables all answer it the same way.

Food & Beverage Brands

Case and carton buying earns on a scan at the counter, or on the invoice the wholesaler already holds.

Home & Personal Care

Sachets and single-serve lines move fast and cheaply, so codes go on the outer and points accrue by pack.

Dairy & Beverages

Van sales routes and provision shops earn against deliveries the distributor has confirmed.

Building Material Brands

Masons, fabricators and contractors claim on the bag or on the invoice, whichever the site produced.

Consumer Durable Brands

Dealers and the technicians who shape a purchase earn on serialised codes and tiered targets.

Key Distributors & Wholesalers

Give the tier below you a reason to keep buying, on claims the brand can actually verify.

PRICING

Pricing follows the shape of the programme: how many members are enrolled, how many codes are issued, how many invoice claims are processed, the reward mix, integrations, custom workflows, the regions covered from Greater Accra to Upper West, and the level of support you want.

All plans include cloud hosting, onboarding support, training, and implementation guidance.

Why Ghanaian Businesses Choose 1Channel

A claim is only worth paying when someone can point to the purchase behind it. Verifying the transaction, instead of accepting the paperwork, is what keeps a trade scheme's budget attached to real volume.

Benefits:

• Programmes live in weeks, not quarters
• Traditional trade members who stay active
• Duplicate and photocopied claims refused
• Verified payouts denominated in GHS
• Repeat purchase you can evidence
• Secondary sales visible as they happen
• Reward rules that change in an afternoon
• One scheme across all 16 regions

Monthly Plan

Flexible monthly billing

Talk to an Expert

Yearly Plan

Lower annual pricing with enterprise discounts

Talk to an Expert

Recommended

QR & Invoice Loyalty Software Ghana

Why Choose Cloud AI QR & Invoice Loyalty Software in Ghana?

1Channel Suite for Ghana

Loyalty Program Software

Rewards Program Software

Channel Influencer Loyalty

Retailer Loyalty Program

Sales Force Automation

Retail Execution Software

CRM Software

LMS for Sales Team

How Our Software Works?

Rewards and Recognition

Comprehensive Features Overview

QR Code Generation & Scanning

Invoice-Based Point Earning

Multi-Level Approval Workflow

Duplicate & Fraud Prevention

Configurable Point Logic

Unified GHS Wallet

Programme Reporting

Who Uses QR & Invoice Loyalty Software in Ghana?

Food & Beverage Brands

Home & Personal Care

Dairy & Beverages

Building Material Brands

Consumer Durable Brands

Key Distributors & Wholesalers

PRICING

Why Ghanaian Businesses Choose 1Channel

Celebrating Growth Milestones

Frequently Asked Questions

Where do the codes come from, and when do they go on the pack?▼

What does the app check at the moment of a scan?▼

Can the same code be claimed twice?▼

How does a member claim against an invoice instead?▼

Does anything work where there is no signal?▼

Why do two parties have to approve an invoice claim?▼

What can members do with what they have earned?▼

How are points worked out on an invoice claim?▼

What stops a claim that should not be paid?▼