Cloud AI Attendance & Time Tracking Software

Q: What is Cloud AI Attendance & Time Tracking Software?

A cloud-based system in two parts. Employees mark attendance in the mobile app, where a live selfie is matched by AI against their reference photo and the location is recorded. Admins use the web portal to set statuses, geofencing and approvals, and managers review results on the Attendance Dashboard and in reports.

Q: Can it work for field teams spread across Indonesia's islands?

Yes. Set-up is central: an admin configures statuses, geofencing radius and approvals once in the cloud portal, and each setting shapes what the field user sees in the mobile app, whichever island or region they work in. Access to portal menus is set role by role, dashboards can be assigned to specific users, and the Attendance Dashboard compares attendance by region.

Q: How does AI face validation work?

A new user is asked for a reference selfie the first time they log in to the mobile app, and an admin reviews and approves it in the portal. After that, every check-in captures a live photo that is compared with the approved image, and attendance is accepted only when the two match.

Q: Can check-ins be limited to the area around a store?

Yes, through activity geofencing. An admin adds a rule for a role and an activity, such as attendance, and enters a radius in metres around the user's assigned store. Any other activity can be geofenced the same way.

Q: What happens when an employee forgets to mark attendance?

From the calendar in the app, the employee taps the missed date and submits a regularisation request, choosing a status and a remark from lists the admin has set up. If the status is flagged Approval Required, the reporting head approves or rejects the request, and the day appears on the record only once approved. Admins can also correct records themselves in the portal.

Q: Can we tell if someone leaves after checking in?

Yes, that is what random attendance is for. During the shift the app can prompt the employee for another attendance capture, separate from the regular check-in and check-out, to confirm they are still at the store or outlet they checked into.

Q: Can attendance reports be downloaded?

Yes. The Attendance Summary and Attendance Report download as Excel files for any date range, and the Attendance Photo report adds each check-in photo and the location it was marked from. Once a period is complete, an admin can lock it with Attendance Closure ahead of payroll processing.

Why Choose Cloud AI Attendance & Time Tracking Software in Indonesia?

Attendance that shows who checked in and from where, for Indonesian field and outlet teams working far from head office.

AI Face Validation – The reference photo taken at first login is approved by an admin, and each later check-in is matched against it, so attendance is accepted only when the face matches.

GPS & Activity Geofencing – Each check-in stores the location it was made from. Geofencing rules, set per role and activity, limit check-in to a radius in metres around the assigned store.

Role-Based Attendance Statuses – Admins define the status list and choose which roles can use each one, so every team records attendance in the same terms.

Random Attendance Checks – The app can prompt for a further capture mid-shift to confirm a field employee is still at the store or outlet they checked into.

Attendance Regularisation – Employees ask to correct a missed day by choosing period, status and remark from lists the admin controls. Statuses marked as needing approval go to the reporting head to approve or reject.

Compliance Dashboard & Reports – Dashboards show reporting percentage, late attendance, present days and defaulters, and attendance reports can be downloaded to Excel.

Comprehensive Features Overview

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AI Face Validation

Each check-in is accepted only when the live selfie matches the employee's approved reference photo.

How It Works:

Reference selfie taken at first login
Admin reviews and approves it
Live selfie matched on every check-in
Attendance accepted only on a match
Check-in photo shown in the Attendance Photo report

Why It Matters:

Attendance is tied to the face on file, which makes it much harder for a colleague to check in for someone else.

GPS Location & Activity Geofencing

Every check-in carries the location it was made from, and a geofence can cap how far from the assigned store it may be.

Features:

GPS location saved with each check-in
Rules set by role and activity
Radius entered in metres
Measured from the assigned store
Not limited to attendance alone

Why It Matters:

Where a geofence is set, attendance can only be marked from within that distance of the store.

Role-Based Attendance Statuses

Define the status list once, then decide which roles can pick each status.

Features:

Status names set by the admin, such as Present or Half Day
Each status shown only to the roles you choose
No roles chosen means all roles
Remarks picked from an admin-defined list
Per-status switches for mandatory remark and approval

Why It Matters:

Everyone records attendance in the same vocabulary, so reports compare like with like.

Random Attendance Checks

The app can ask for another attendance capture during the shift to confirm the employee is still where they checked in.

Features:

Prompt arrives at a random point mid-shift
Runs apart from check-in and check-out
Employee is asked for a fresh capture
Presence confirmed at the checked-in outlet
Catches users who left after marking attendance

Why It Matters:

A single check-in says little about the rest of the shift, and the random capture tests whether the employee stayed put.

Attendance Regularisation & Approval

Employees can raise a request to correct a missed day, and admins choose which statuses need an approver's decision.

Features:

Period, date, status and remark chosen from lists
Approval Required switched on per status
Reporting head approves or rejects the request
Admins can also edit records from the portal
Calendar coloured by each day's status

Why It Matters:

Missed days are fixed through a defined request rather than ad hoc messages, with approval wherever you require it.

Attendance Dashboard & Reports

See how well each team is reporting attendance on a dashboard, then pull the detail into reports when needed.

Available Data:

Attendance, present, late and defaulter percentages
Market Visit % on the same dashboard
Calendar days against attendance days, by region
Employee-level table of missed and late days
Attendance Summary and Attendance Report in Excel

Why It Matters:

Managers can see who is reporting, who is late and who is missing days without collating registers by hand.

PRICING

We understand every business has different field workforce requirements. Pricing depends on user count, modules selected, customisation scope, and deployment scale.

All plans include cloud hosting, mobile apps, onboarding support, and training.

Why Indonesian Businesses Choose 1Channel

Teams that work away from head office need attendance records that say more than a timestamp. The platform checks the face, records the location, and can restrict check-in to a set distance from the assigned store.

Benefits:

• Proxy and buddy check-ins become much harder
• Field presence checked with GPS and geofencing
• Regularisation with approval where you require it
• Photo and location reports for spot checks
• Dashboard view of reporting, late and missed days
• One set of statuses shared by every team
• Less reliance on manual registers
• Every new user enrols with a reference selfie

Monthly Plan

Flexible monthly billing

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Yearly Plan

Lower annual pricing with enterprise discounts

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How Our Software Works?

Rewards and Recognition

Comprehensive Features Overview

AI Face Validation

GPS Location & Activity Geofencing

Role-Based Attendance Statuses

Random Attendance Checks

Attendance Regularisation & Approval

Attendance Dashboard & Reports

Who Uses Attendance & Time Tracking Software in Indonesia?

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Manufacturing

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PRICING

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Celebrating Growth Milestones

Frequently Asked Questions

What is Cloud AI Attendance & Time Tracking Software?▼

Can it work for field teams spread across Indonesia's islands?▼

How does AI face validation work?▼

Can check-ins be limited to the area around a store?▼

What happens when an employee forgets to mark attendance?▼

Can we tell if someone leaves after checking in?▼

Can attendance reports be downloaded?▼