Return & Claims Management Software Philippines

Yes. Once a return is approved, the platform raises a VAT-compliant credit note in Philippine pesos, ready for your BIR invoicing records, and adjusts the customer's outstanding balance in the same step so finance does not enter it twice.

A secondary return is raised against an order: a sari-sari store or pharmacy sending stock back to its distributor. A primary return is raised against a GRN: a distributor or sub-distributor returning stock to the brand or supplier as RTV.

The reason list is fully configurable. A typical Filipino setup covers damaged, expired, near-expiry, wrong order, market return and short delivery. Each reason maps to a resolution path, either a replacement or a credit note.

Each return carries the batch number from the original delivery. The platform reconciles returned quantity at batch level, flags expired FDA-regulated stock for controlled disposal, and updates sellable stock automatically.

Returns move up the distribution hierarchy. A retailer return is approved at the distributor, a distributor return at the brand. Up to seven approval levels can be configured in Workflow Automation, either role-based or hierarchy-based.

When a GRN at a Metro Manila, Cebu or Davao warehouse shows fewer cartons than the invoice, whether the shipment arrived by road or inter-island freight, the distributor raises a primary return on that GRN. On approval a supplier debit note posts, so the shortage sits with the supplier and not the customer ledger.

Yes. Reps record returns at the outlet even when mobile signal drops during typhoon season or fades in a remote island barangay. Entries are stored on the phone and sync to the portal once connectivity returns.

Four header cards show Returns MTD, Open Returns, Resolved MTD and Total Returns, all in Philippine pesos. The table lists Return number, Date, Customer, Channel, Reason, Items, Quantity, Value, Credit Note and Status for every record.