Agriculture Distributor Management Cloud System for Saudi Business

Every consignment carries its full tier history. Primary movement (distributor to sub-distributor) and secondary movement (sub-distributor to agricultural retailer or co-operative) are logged on separate ledgers. Each tier holds its own SAR price list, credit window, and scheme logic, so channel loading is visible early rather than only at month-end.

Crop-protection bottles, biologicals, and feed bags are assigned batch and manufacture detail the moment stock is received. FEFO dispatch moves the nearest-expiry lot first, and alerts fire weeks ahead so teams can move or discount stock before it is written off. Recall searches run by lot number.

Each region carries its own planting-to-harvest cycle, and crop-protection and biological lines need extra care in storage and transit through the summer heat. The planning board sets warehouse stock against expected demand, and AI proposes inter-depot transfers so fertiliser and seed reach agricultural retailers ahead of the buying window.

SAR price trees are built per channel: lead distributor, sub-distributor, seed agent, animal-feed wholesaler, and co-operative. Trade discounts (off-invoice, on-invoice, and post-invoice) sit against each channel. Co-operative overrides and seasonal promotions apply on the order screen automatically, with no manual edits.

Seasonal schemes sit on top of the base SAR pricing as slab-based bonuses. Stocking offers run only inside their defined date windows. Fertiliser, seed, and crop-protection deals check eligibility at the point of order, and ROI updates live against the month-to-date target.

Credit terms are set at the account level and applied as orders are booked. Ageing dashboards flag accounts nearing their ceiling, and bookings are blocked automatically once the limit is breached. Co-operatives often run longer windows tied to the harvest cycle, while agricultural retailers settle on shorter terms, and the DMS supports both.

Agricultural retailers log a return with a photo, the invoice reference, the batch number, and the reason for the claim. Once approved, a credit note and a replacement dispatch are raised together in one step. Crop-protection lines and biologicals carry tighter return caps and a complete batch-level audit trail.

Co-operative orders draw from a ring-fenced allocation pool priced on volume slabs. Routine agricultural-retailer reorders continue to draw from regular inventory, so a single large co-operative order does not strip the stock that retail counters depend on. Slab discounts calculate live on the field rep's screen.

Yes. REST APIs link to SAP, Oracle, Microsoft Dynamics, Sage, and locally built distributor ERPs. ZATCA-compliant invoices, GRN, returns, batches, and mada or bank-transfer payment records move both ways. SFTP feeds handle bulk master uploads and ledger reconciliation between systems.

Brand teams see secondary sell-out, range coverage, scheme ROI, and month-to-date targets. Operations track on-time dispatch, expiry exposure, and exceptions. Finance reviews credit ageing, the cost of returns, and mada or bank-transfer reconciliation against dispatch. Drill-downs reach all the way to batch-level transactions.