Cosmetics & Personal Care Distributor Management Cloud Software for Egyptian Business

Every carton carries a full tier history. Primary movement, from distributor to sub-distributor, and secondary movement, from wholesaler to wholesale-market trader, baqala, pharmacy, or beauty shop, sit on separate ledgers. Each tier keeps its own EGP price list, credit window, and scheme, so a wholesaler stocking up ahead of a promotion shows up immediately rather than surfacing only at month-end. The same tracking applies whether the stock moves through Cairo, Alexandria, or a smaller regional depot.

Every carton of cream, lotion, relaxer, fragrance, or soap is registered against its batch, manufacture date, and expiry as soon as it arrives at the depot. FEFO dispatch always releases the nearest-expiry lot first, and near-expiry alerts give brand teams several weeks' notice to redirect stock into fast-moving wholesale-market or baqala channels before it turns short-dated. If a recall or complaint comes in, a lot search resolves in seconds rather than a warehouse-wide count.

Each SKU carries its registration code, shade or variant, batch, pack size, and EGP price in one record. Dispatch rules block any beauty or personal-care SKU that is missing a required field, so incomplete or de-listed lines never leave the warehouse by mistake. Audit reports pull registration and expiry status across the active catalogue for every depot, whether that is a Cairo hub or a smaller regional store.

EGP price trees are structured per channel: lead distributor, sub-distributor, wholesale-market trader, baqala, pharmacy, salon and spa, beauty retail, and modern trade such as Carrefour Egypt or Kazyon. Trade discounts, whether off-invoice, on-invoice, or post-invoice, attach to each channel individually, and the order screen applies the correct combination on every line without a manual edit.

Schemes layer on top of the base EGP price list as slab-based bonuses, buy-X-get-Y offers, or free-goods deals. Ramadan and Eid season pushes and new-shade launches only run inside their set date windows, so a scheme never quietly outlives its promotion. Eligibility is checked at the point of order, and scheme ROI updates live against the month-to-date target.

Cash, card, bank transfer, and remittances through InstaPay, Fawry, or Meeza all post to the customer ledger with a reference attached. Auto-allocation matches each payment against open invoices, oldest-first or by remittance note, so no rail needs its own manual reconciliation. Field reps confirm collection on the app even where the network is patchy, and the collection dashboard updates as soon as sync completes.

Credit terms are set per account and applied automatically as orders are booked. Ageing dashboards flag wholesalers and baqalas as they approach their credit ceiling, and new bookings are blocked the moment a limit is breached. A large wholesale-market trader might run a longer credit window than a small baqala settling on a short cycle, and the DMS handles both without separate rule sets.

Yes. The field app is offline-first throughout. Reps capture orders, stock counts, and collections across Cairo's dense trading streets, Souq El-Ataba, or a slower Upper Egypt or Delta route with no signal at all, and everything syncs the moment connectivity returns. Outlets are pinned by GPS and landmark, which matters where informally addressed streets make a postal address unreliable.

A return captures a reason code, batch number, original invoice, and a photo before it goes anywhere. Common sources are near-expiry pulls, damaged or leaking creams, modern-trade consumer returns, and de-listed shades. Once approved, a credit note is raised and linked back to the original sale, and the batch ledger updates so short-dated beauty stock is never accidentally re-dispatched.

Yes. REST APIs connect to SAP, Oracle, Microsoft Dynamics, Sage, Tally, and locally built distributor ERPs. Orders, invoices, GRN, returns, batches, and cash, card, or transfer payment records move in both directions. Modern-trade B2B portal feeds for chains such as Carrefour Egypt and Kazyon ingest purchase orders and return dispatch advice, and SFTP handles the nightly master sync.