Cosmetics & Personal Care Distributor Management Cloud Software for Philippine Personal-Care Distribution

Every case keeps its tier history. Primary movement from distributor to sub-distributor or wholesaler and secondary movement from wholesaler out to sari-sari stores, drugstores, and salons sit on separate ledgers. Each tier holds its own peso price list, credit window, and scheme, so loading a wholesaler ahead of a promotion shows up early rather than at month-end.

Every sachet, bottle, and tube picks up its batch, manufacture date, and expiry the moment it is received. FEFO dispatch pushes the nearest-expiry lot out first, and near-expiry alerts fire weeks ahead so brand teams can move stock to fast-selling routes before it goes short-dated. Lot searches run instantly if a quality complaint or recall comes up.

Each SKU carries its pack format (sachet, bottle, or tube), shade or variant code, batch, and peso price, with an FDA registration or notification reference recorded where the brand supplies one. Dispatch rules can flag any SKU missing a required field before it leaves the warehouse, and audit reports show registration and expiry status across the active catalogue.

Peso price trees are built per channel: lead distributor, sub-distributor, wholesaler, sari-sari store, drugstore, salon, and modern trade such as SM or Robinsons. Trade discounts (off-invoice, on-invoice, and post-invoice) attach to each channel. The order screen applies the correct combination on every line with no manual edits.

Schemes sit on top of the base peso pricing as slab-based bonuses, buy-X-get-Y offers, or free-goods deals. Ber-months and back-to-school pushes, and new-shade or new-variant launches, run only inside their date windows. Eligibility is checked at the point of order and scheme ROI updates live against the month-to-date target.

GCash, Maya, InstaPay, and PESONet payments all post to the customer ledger with a reference, alongside cash and cheque where a route still collects them. Auto-allocation matches each payment to open invoices oldest-first or by reference note. Field reps confirm collection on the app even where signal is patchy, and the collection dashboard refreshes as sync completes.

Credit terms are set per account and applied as orders are booked. Ageing dashboards flag wholesalers and sari-sari stores approaching their ceiling, and bookings are blocked automatically once the limit is breached. Larger wholesalers may run longer windows while small sari-sari stores settle on shorter cycles, and the DMS supports both.

Yes. The field app is offline-first. Reps capture orders, stock counts, and collections across sari-sari routes and low-signal barangays even when a typhoon disrupts mobile towers or a ferry crossing is delayed, and everything syncs once connectivity returns. Outlets are pinned by GPS so stores without a formal street address are still easy to route to.

A return captures reason code, batch number, original invoice, and a photo. Sources include near-expiry pulls, damaged or leaking stock, and delisted shades or variants. Once approved, a credit note is raised and linked to the original sale, and the batch ledger updates so short-dated stock is not re-dispatched.

Yes. REST APIs link to SAP, Oracle, Microsoft Dynamics, Sage, and locally built distributor ERPs. Orders, invoices, GRN, returns, batches, and GCash, Maya, or bank-transfer payment records move both ways. Modern-trade B2B portal feeds ingest purchase orders and return dispatch advice, and SFTP handles nightly master sync.