Store Management Software

Comprehensive platform that manages retail outlet database, store visits, beat planning, merchandising execution, and store analytics—replacing Excel sheets and manual store tracking processes.

Program managers handle all retail operations from portal while field teams access mobile app for store check-in/check-out, merchandising activities, and visit compliance tracking.

What It Does:

• Creates centralized store master database with GPS coordinates and classification
• Manages beat plans (daily/weekly store routes) with territory assignment and compliance tracking
• Validates store visits with GPS geofencing and photo capture for fraud prevention
• Tracks merchandising execution (POSM deployment, signage, planogram compliance)
• Maintains store-distributor mapping for supply chain visibility
• Generates visit compliance reports, beat productivity, and store coverage analytics

Reduces admin workload by 70% — eliminates manual store list maintenance, visit tracking, and compliance verification with automated workflows and GPS validation.

In modern retail operations with distributed store networks across cities and regions, managing store data, visit compliance, merchandising execution, and performance tracking manually becomes impossible. 1Channel store management system provides end-to-end retail outlet visibility from store creation to visit execution and analytics.

1. Centralized Store Database

• Store master creation with bulk upload or one-by-one entry for complete retail network database
• Store attributes: code, name, address, GPS coordinates, channel, category, classification for organized data management
• Parent outlet mapping for chain stores and franchises with hierarchical structure
• Store approval workflow before going live in field app ensuring data accuracy
• Upload/update GPS coordinates for accurate geofencing and location validation

2. Beat Plan & Route Management

• Upload market visit plan for daily/weekly store coverage with structured route planning
• Beat plan approval workflow before field execution by reporting heads
• Weekday-wise beat planning for recurring store visits (Monday-Friday scheduling)
• Store assignment per employee with territory mapping for clear ownership
• Beat compliance tracking (stores covered vs planned stores) with percentage metrics

3. Geo-Validated Store Visits

• GPS geofencing per store with configurable radius (50-200 meters) for location validation
• Employee check-in/check-out only allowed within store geofence preventing fake visits
• Real-time GPS location capture with every store visit for audit trail
• Random photo requests to verify on-site presence during store visit
• Store visit photo with GPS timestamp for compliance verification

4. Merchandising & POSM Tracking

• Merchandising visit tracker with photo evidence for POSM deployment verification
• POSM deployment tracking (material type, quantity deployed) with photo documentation
• Signage status monitoring (own brand vs competition) for market share visibility
• Planogram audit with compliance scoring against defined standards
• Store front image capture per visit for visual merchandising records

5. Store Performance Analytics

• Visit productivity report showing stores visited per day per employee with trend analysis
• Beat compliance report (actual vs planned store coverage) with percentage metrics
• Store visit report with detailed activity log per visit (time spent, activities performed)
• Sales productivity per store (unit and value tracking) for performance benchmarking
• Store image report (GPS + photos for all mapped stores) for visual verification

6. Store Configuration & Controls

• Store cut-off time for daily visit closure ensuring timely data submission
• Activity geofencing (which activities require geo-validation) configurable per store type
• Store-level questionnaire for quality audits with custom question sets
• Channel and category-based store segmentation for targeted analysis
• Distributor-store mapping for stock management with supply chain visibility

Centralized shop management system ensures accurate store data, streamlines visit execution, improves merchandising compliance, and provides real-time retail outlet management solution for distributed store networks across territories.

Admin creates daily or weekly beat plans and assigns routes to employees based on territory coverage.

• Admin decides which stores employee visits on which days (e.g., Store A on Monday)
• Daily or weekly beat plans (configurable per client)
• Upload via Excel: by Store and User, with Distributor, by Weekday
• System tracks beat compliance = stores covered ÷ stores in plan

Admin can bulk upload store master data via Excel with all required fields for store creation and approval workflow.

• Upload Excel with: Store Code, Name, Address, GPS Coordinates, Channel, Category
• Parent outlet mapping for chain stores (for franchises and branches)
• Store classification attributes (territory, distributor, store type)
• Approval workflow before stores go live in field app

Yes, admin can configure custom geofence radius per store based on store type, location, and compliance requirements.

• Set radius from 50-200 meters per store (configurable range)
• Different radius for urban vs rural stores
• Store type based geofencing (mall vs street shop)
• GPS validation ensures check-in only within configured boundary

Field teams capture POSM deployment photos with material type and quantity during store visits for brand visibility tracking and compliance verification.

• POSM types: Standee, Wobbler, Shelf Talker, Branding Board, Poster, Dangler
• Before/after photos with GPS timestamp for compliance
• Planogram audit and signage status monitoring (own brand vs competition)
• Merchandising reports with photo gallery per store

Standard implementation takes 2-4 weeks depending on organization size and customization requirements.

• 2-4 weeks total (adjusts based on organization size)
• Includes: store master creation, beat plan setup, geofencing configuration
• Pilot testing phase before full rollout
• Dedicated support and training throughout