GRN & Inward Management Software Ghana

Two surfaces over one record. Receiving managers work a browser portal headed by counters for receipts still open, receipts closed today and the value taken in, while the person at the bay works a handset that posts the note itself. Both write to the same register, which is organised by source, supplier, warehouse and status.

One row per receipt, carrying its number, where it came from, the supplier, the destination warehouse, the date, how many lines it holds, its status and its value in GHS. Narrow the register to a single depot, or to everything still open, without leaving the screen.

The counted quantity is read against the purchase order and against the supplier invoice. Where the three disagree, the line is held as a discrepancy and whoever shipped the consignment, a brand, a key distributor or a wholesaler, is notified so the difference is settled rather than quietly written off at the bay.

Book the quantity the supplier invoiced, so the E-VAT record they issued through a Certified Invoicing System connected to the GRA still lines up with yours, then open a return against the same note for whatever arrived short or broken. The credit note follows from that return and closes the gap in the supplier account.

Capturing them at intake is the whole point. Batch number, manufacture date and expiry go onto the line while the goods are being counted, so FEFO, FIFO or LIFO allocation and expiry warnings all run off data recorded once. It is also what turns a later Food and Drugs Authority query into a lookup rather than a hunt through paper.

You pick it on the note, before anything is confirmed. Once confirmed, the quantity shows in that depot stock position and can be ordered against, moved on a transfer or dispatched straight away.

It does. Coverage genuinely thins on northern and rural routes, and an unplanned local outage at a depot should not stop a delivery being booked in, so receipts are keyed on ordinary Android handsets and held on the device until the connection returns and the note reaches the portal.

Nothing is installed on a server of yours. It runs entirely from the cloud, so a key distributor in Kumasi and a depot team in Tamale are set up remotely and use the same receiving, stock and returns workflows through a browser or the Android and iOS apps.