Distributor Order Management Software Ghana

Three things are settled before a single SKU is typed: who is buying, which warehouse issues, and how it will be paid, whether that is MTN MoMo, Telecel Cash or AT Money, a bank transfer over GhIPSS, GhQR, cash or credit. Each line then resolves against sellable stock, the schemes that buyer qualifies for, the cedi price and the credit still available, and an order that fails any of those cannot go forward.

Each buyer sits against a GHS limit and a running outstanding balance. Breach it and the order either warns or blocks outright, well before anything is dispatched. Payments landing by mobile money, by bank transfer or in cash post straight into Credit Management, which frees up the following order and keeps days sales outstanding truthful even where a wholesaler settles in instalments.

Yes. Movement from the brand into the key distributor is primary. Everything the KD, its wholesalers and its sub-distributors then push out to provision shops, kiosks, container shops and market stalls is secondary. A single Orders screen carries both, held apart by channel tag and rolled up by region and by district.

Auto-Select applies whichever rule is configured, FEFO, FIFO, LIFO or manual selection, so the same logic picks the batch every time. Anything reserved, quarantined or damaged is excluded from sellable stock, and that is what keeps food and medicine lines under FDA rules, along with any other dated inventory, accurate in each warehouse.

The delivery note is raised first. Dispatch is then scheduled against it with batch tags attached, and the GHS tax invoice completes the chain, carrying payment details, a signature block and a QR. Because that invoice is issued through a Certified Invoicing System connected to the Ghana Revenue Authority, there is only ever one document: what a retailer holds is what the GRA has. A driver's paperwork therefore already matches before the gate opens.

Slabs for volume, value and free goods fire while the order is still being entered, measured against eligibility set by brand, by category or by SKU. The claim then settles off that same line, so a key distributor is not rebuilding its entitlement from its own books and the brand is not disputing it four weeks later.

Yes. The device holds the work: orders, stock counts and delivery confirmations queue locally and upload on their own the moment signal comes back. Coverage genuinely thins on northern and agricultural beats, and it drops deep inside a crowded traditional market too, so the app is built to run on ordinary Android handsets rather than recent ones.

It runs entirely in the cloud, with nothing to install in a depot. Regional Settings hold GMT without daylight saving, the cedi as transacting currency, DD/MM/YYYY dates and a working week that starts on Monday. Onboarding is remote, whether a team comes in through the browser, on Android or on iOS.