Inventory & Stock Management Software Ghana

Everything runs from a browser portal for office teams and an Android or iOS app for depot staff. Operations > Inventory opens on three figures, sellable stock, stock value in GHS and units still in transit, with tabs for Levels, Movements, Inward, Transfers, Batch/Expiry, Count, Alerts and Reports sitting beside them.

Down to one SKU at one depot. Each line breaks into Available, Reserved, Returns, Quality Hold and Damaged, so a case pulled aside for a quality decision is never counted as sellable. Filtering by Brand, Category or Product sets net stock against segregated stock for any location you pick.

A full container is normally posted as a CSV bulk upload, while a part load or a single supplier drop goes in through the New Entry form. Whichever route it takes, the record carries the receiving depot, its own Inward Number, a reason code, the lines received, a value and a date, so a long port lead time is visible as a dated event rather than a gap.

It moves on an inter-warehouse Transfer, which records From, To, Date, Items, Quantity and Status. Anything on the road holds its In-Transit Stock status until someone at the receiving depot confirms what actually arrived, which is what closes the blind window on the long runs north to Tamale or Bolgatanga.

Set a minimum level against each SKU under Stock Settings, plus a Check Frequency for how often it is tested. Anything sitting below its minimum sends a replacement order up to the brand or the key distributor, and you choose whether those leave on Auto Approve or wait for someone to release them. The trigger is measured sell-through, not a guess about the week ahead.

They are. Each batch of an FDA-regulated pharma or agro line is held with its own expiry date, and dispatch can be set to FEFO, LIFO, FIFO or a Manual pick. Switch on Auto-Select Batches and the correct lot is chosen for you, which is how short-dated stock stops being discovered at the back of a rack.

Seven arrive as standard: Stock Summary, Warehouse Stock, Stock Ledger, Stock Inward (GRN), Stock Outward, Stock Traceability and Stock Aging. All of them accept Warehouse, Brand, Category and Status filters, and all of them download as CSV.

Hosting is in the cloud, so no server goes into a depot. Office users work in the portal, and the mobile app writes counts and adjustments to the handset when there is no signal, uploading them the moment one returns. That matters on beats through the Savannah, North East, Upper East and Upper West regions, where coverage genuinely thins.