Building Materials & Hardware Distributor Management Cloud Software for Nigerian Business

Lead distributors, hardware sub-dealers in markets like Coker in Lagos and the Onitsha and Aba trade clusters, wholesalers, and contractor-direct buyers each get a channel class with its own Naira price list, credit limit, and scheme eligibility. Primary movement from distributor to sub-dealer and secondary sell-out to retail post on separate ledgers in real time, so brand teams see coverage from Lagos, Kano, Ibadan, and Port Harcourt without waiting for a month-end MIS pull.

Cement grades (32.5R, 42.5R, 52.5N), TMT reinforcement bar sizes, roofing sheets, floor and wall tiles, emulsion and gloss paint, and sanitaryware all carry SON standard references alongside brand SKU IDs. The product hierarchy maps grade, gauge, finish, and pack size. SONCAP and standard marks flow onto dispatch documents, and new SKUs need the standard reference entered before activation so the master stays clean.

Imported tiles, sanitaryware, fittings, and finishing lines cleared through Apapa or Tin Can Island in Lagos post against a bill of lading and Form M reference. As trucks reach depots in Lagos, Onitsha, Kano, or Abuja, GRN entries reconcile against the BL line items. Shortages, breakage in transit, and demurrage route to a clearing workflow, and stock only unlocks for sale once reconciliation closes.

Each project record carries the contractor or developer name, site location by GPS and landmark rather than a street address, BOQ value, expected drawdown schedule, and credit terms. Orders against the project draw from a ring-fenced allocation pool at project pricing. Deliveries schedule against site access and daylight windows, and outstanding ageing reports per project, not just per contractor, so finance sees true exposure on estate and infrastructure jobs.

Bank transfers, POS card receipts, and instant transfers through Opay, Moniepoint, PalmPay, Paystack, and Flutterwave post to the dealer ledger against invoice, with USSD-initiated payments captured the same way. Cash lodgements record against the account too. The credit limit recomputes after every receipt, and outstanding dashboards show ageing in Naira with channel-wise drill-down for cement, steel, and tile lines.

Yes. The mobile app is offline-first, which matters when the grid drops and a sub-dealer counter in a dense hardware market has no reliable signal. Reps capture orders, stock counts, and payment references offline, and everything syncs to the cloud once a connection returns. Depots in Lagos, Kano, Ibadan, and Port Harcourt post movements to the same backend, so stock stays visible across branches.

A hardware sub-dealer or site contact raises a breakage claim with photos, the invoice reference, and the batch or shade-lot number. The failure cause flags as in-transit, handling, or manufacturing defect. Approved claims generate a Naira credit note and a replacement dispatch in one transaction, and per-SKU breakage rates report monthly so QA can watch fragile tile and sanitaryware lines closely.

Each sub-dealer and wholesaler carries a Naira credit cap. If a new order pushes total exposure over the cap, the system blocks dispatch and routes it to a credit approval, which keeps distributors safe given FX-driven price swings on imported finishes. Eligible schemes, such as cement bag rebates or paint volume bonuses, apply automatically based on order volume, SKU mix, and channel class, and the rep sees the final Naira landed price before submitting.

Yes. REST APIs sync sales orders, invoices, GRN, returns, and ledger postings with SAP, Oracle, Microsoft Dynamics, Sage, and locally built distributor ERPs. POS and bank-feed APIs reconcile receipts daily, and SFTP file feeds handle bulk master-data updates for SKU, dealer, and price list. FIRS VAT fields flow through on invoices.

Sales sees depot-wise secondary sell-out, scheme uptake, and rep productivity across a multilingual field force covering English, Hausa, Yoruba, Igbo, and Pidgin routes. Ops sees order throughput, site delivery on-time, and breakage rates per depot. Finance sees Naira ageing per channel, POS and transfer reconciliation gaps, and project credit exposure. Drill-downs run from country to depot to dealer to batch.