Cosmetics & Personal Care Distributor Management Cloud Software for Nigerian Business

Every carton keeps its tier history. Primary movement (distributor to sub-distributor) and secondary movement (wholesaler to open-market trader, provision store, or beauty shop) sit on separate ledgers. Each tier holds its own Naira price list, credit window, and scheme, so loading a wholesaler ahead of a promo shows up early rather than at month-end. Idumota, Onitsha Main Market, and Kano beauty lines are all tracked the same way.

Every carton of cream, lotion, relaxer, fragrance, or soap picks up its batch, manufacture date, and expiry the moment it is received. FEFO dispatch pushes the nearest-expiry lot out first, and near-expiry alerts fire weeks ahead so brand teams can move stock to fast-selling open markets before it goes short-dated. Lot searches run instantly if a NAFDAC recall or complaint arises.

Each SKU carries its NAFDAC registration number, shade or variant code, batch, pack size, and Naira price. Dispatch rules block any beauty or personal-care SKU that is missing a required registration field, so unregistered or de-listed lines never leave the warehouse. Audit reports show registration and expiry status across the active catalogue in Lagos, Aba, and Onitsha depots.

Naira price trees are built per channel: lead distributor, sub-distributor, open-market wholesaler, provision store, salon and spa, beauty retail, and modern trade such as Spar or Ebeano. Trade discounts (off-invoice, on-invoice, and post-invoice) attach to each channel. The order screen applies the correct combination on every line with no manual edits.

Schemes sit on top of the base Naira pricing as slab-based bonuses, buy-X-get-Y offers, or free-goods deals. Christmas and Sallah season pushes and new-shade launches run only inside their date windows. Eligibility is checked at the point of order and scheme ROI updates live against the month-to-date target.

Cash, POS, bank transfer, and fintech remittances via Opay, Moniepoint, and PalmPay all post to the customer ledger with a reference. Auto-allocation matches each payment to open invoices oldest-first or by remittance note. Field reps confirm collection on the app even where network is patchy, and the collection dashboard refreshes as sync completes.

Credit terms are set per account and applied as orders are booked. Ageing dashboards flag wholesalers and provision stores approaching their ceiling, and bookings are blocked automatically once the limit is breached. Larger open-market wholesalers may run longer windows while small beauty shops settle on shorter cycles, and the DMS supports both.

Yes. The field app is offline-first. Reps capture orders, stock counts, and collections inside Balogun, Idumota, Ariaria, or Sabon Gari even with no signal and long grid blackouts, and everything syncs when connectivity returns. Outlets are mapped by GPS and landmark because most market streets are unnamed.

A return captures reason code, batch number, original invoice, and a photo. Sources include near-expiry pulls, damaged or leaking creams, chain consumer returns, and de-listed shades. Once approved, a credit note is raised and linked to the original sale, and the batch ledger updates so short-dated beauty stock is not re-dispatched.

Yes. REST APIs link to SAP, Oracle, Microsoft Dynamics, Sage, Tally, and locally built distributor ERPs. Orders, invoices, GRN, returns, batches, and POS or transfer payment records move both ways. Modern-trade B2B portal feeds for chains such as Spar and Ebeano ingest purchase orders and return dispatch advice, and SFTP handles nightly master sync.