Agriculture Distributor Management Cloud System for Philippine Agri-Input Distribution

Every consignment keeps its tier history. Primary movement (distributor to sub-distributor or input depot) and secondary movement (agro-dealer to farmer or farmer co-operative) are reported on separate ledgers. Each tier holds its own peso price list, credit window, and scheme logic, so channel-loading shows up early instead of at month-end.

Crop-protection bottles, biologicals, and feed bags pick up batch and manufacture details the moment goods are received. FEFO dispatch pushes the nearest-expiry lot out first, and alerts fire weeks in advance so brand teams can shift or discount stock before it is written off. Recall searches run by lot number, with a traceability record ready for FDA review.

Each crop and province carries its own planting calendar, covering the wet-season rice and corn cycles, the dry-season window, and harvest periods for sugarcane and coconut. The planning board lays warehouse stock against expected demand, and AI proposes inter-depot transfers so fertiliser and seed are positioned in Luzon, Visayas, or Mindanao ahead of planting, and ahead of the delivery risk that typhoon season brings to inter-island routes.

Peso price trees are built per channel: lead distributor, sub-distributor, agro-dealer, animal-feed wholesaler, and farmer co-operative. Trade discounts (off-invoice, on-invoice, and post-invoice) sit against each channel. Co-operative overrides and seasonal promotions drop onto the order screen on their own, with no manual edits.

Seasonal schemes sit on top of the base peso pricing as slab-based bonuses. Pre-planting stocking offers run only inside their defined date windows. Crop-specific deals on rice fertiliser, corn inputs, or vegetable seed check eligibility at the point of order, and ROI updates live against the month-to-date target.

Credit terms are set at the account level and applied as orders are booked. Ageing dashboards highlight accounts approaching their ceiling, and bookings are blocked automatically once the limit is breached. Farmer co-operatives often run longer windows tied to harvest payouts while agro-dealers settle on shorter cycles, and the DMS supports both.

Agro-dealers log a return with a photo, the invoice reference, the batch number, and the reason for the claim. Once approved, a credit note and a replacement dispatch are raised together in a single step. Crop-protection lines and biologicals carry tighter return caps and a complete audit trail for FDA traceability.

Co-operative orders are served from a ring-fenced allocation pool priced on volume slabs. Routine agro-dealer reorders still draw from regular inventory, so one large co-operative order does not strip the stock that retail-level agro-dealers depend on ahead of planting. Slab discounts are calculated live on the field rep's screen.

Yes. REST APIs link to SAP, Oracle, Microsoft Dynamics, Sage, and locally built distributor ERPs. Orders, invoices, GRN, returns, batches, and GCash, Maya, InstaPay, or bank-transfer payment records move both ways. SFTP feeds handle bulk master uploads and ledger reconciliation between systems.

Brand teams see secondary sell-out, range coverage, scheme ROI, and month-to-date targets. Operations track on-time dispatch, expiry exposure, and exceptions across road and inter-island routes. Finance reviews credit ageing, the cost of returns, and GCash, Maya, or bank-transfer reconciliation against dispatch. Drill-downs reach all the way to batch-level transactions.