Building Materials & Hardware Distributor Management Software for the Philippines

Lead distributors, hardware retailers, sub-distributors, wholesalers, and contractor-direct buyers each get a channel class with its own peso price list, credit limit, and scheme eligibility. Primary movement from distributor to sub-distributor and secondary sell-out to the hardware retailer post on separate ledgers in real time, so brand teams see coverage across Luzon, Visayas, and Mindanao without waiting for a month-end report pull.

Cement grades, rebar and steel sizes, roofing sheets, floor and wall tiles, emulsion and gloss paint, and plumbing and electrical fixtures each carry a structured SKU hierarchy mapping grade, gauge, finish, and pack size. Batch and lot numbers attach at receipt, and new SKUs need the core attributes entered before activation so the master stays clean across depots.

Imported tiles, sanitaryware, fittings, and finishing lines cleared at the port of entry post against the shipping and customs reference. As trucks and inter-island freight reach provincial depots, GRN entries reconcile against those line items. Shortages, in-transit breakage, and demurrage route to a clearing workflow, and stock only unlocks for sale once reconciliation closes.

Each project record carries the contractor or developer name, site location, bill-of-quantities value, expected drawdown schedule, and credit terms. Orders against the project draw from a ring-fenced allocation pool at project pricing. Deliveries schedule around site access and typhoon-season contingency, and outstanding balances age per project, not just per contractor, so finance sees true exposure on subdivision and infrastructure jobs.

GCash and Maya wallet payments, InstaPay transfers, PESONet transfers, and bank-deposit receipts all post to the dealer ledger against invoice. Cash collections taken on the road record against the account too. The credit limit recomputes after every receipt, and outstanding dashboards show ageing in pesos with channel-wise drill-down for cement, steel, and tile lines.

Yes. The mobile app is offline-first, which matters when a typhoon knocks out mobile towers or a hardware retailer counter in a rural area has no reliable signal. Reps capture orders, stock counts, and payment references offline, and everything syncs to the cloud once a connection returns. Provincial depots post movements to the same backend, so stock stays visible across branches and islands.

A hardware retailer or site contact raises a breakage claim with photos, the invoice reference, and the batch or lot number. The failure cause flags as in-transit, handling, or manufacturing defect. Approved claims generate a peso credit note and a replacement dispatch in one transaction, and per-SKU breakage rates report monthly so quality teams can watch fragile tile and sanitaryware lines closely.

Each hardware retailer, sub-distributor, and wholesaler carries a peso credit cap. If a new order pushes total exposure over the cap, the system blocks dispatch and routes it to a credit approval. Eligible schemes, such as cement bag rebates or paint volume bonuses, apply automatically based on order volume, SKU mix, and channel class, and the rep sees the final peso price before submitting.

Yes. REST APIs sync sales orders, invoices, GRN, returns, and ledger postings with SAP, Oracle, Microsoft Dynamics, Sage, and locally built distributor ERPs. Wallet and bank-feed APIs reconcile receipts daily, and SFTP file feeds handle bulk master-data updates for SKU, dealer, and price-list records. Invoice fields support BIR e-invoicing (EIS) formatting as coverage expands to more taxpayer categories.

Sales sees depot-wise secondary sell-out, scheme uptake, and rep productivity across a field force working between Tagalog-speaking Luzon, Cebuano-speaking Visayas and Mindanao, and other regional-language areas. Ops sees order throughput, on-time delivery, and breakage rates per depot. Finance sees peso ageing per channel, wallet and bank-transfer reconciliation gaps, and project credit exposure. Drill-downs run from country to depot to dealer to batch.