AI-Powered DMS Software South Africa

It is a cloud distribution platform pairing a web admin portal for managers with a mobile app for South African distributors and reps. Masters, Operations, Finance, Analytics and Export share one backend, joined by a chat assistant, FIFO/FEFO batch picking, automatic scheme application and rand credit checks.

Type plain requests such as "list my open orders" or "pull sales for Gauteng". It runs in both the portal and the mobile app, always answering from the same live records every user already sees.

Auto-Select Batches within Batch & Expiry Management applies FIFO, FEFO, LIFO or Manual rules. At dispatch the platform draws the correct batches itself, so no one keys batch numbers manually.

The rep picks the outlet, warehouse, payment mode and SKUs. The system confirms stock, layers on schemes, settles rand pricing and tests credit. Once accepted, the order moves into Delivery Note, Dispatch and Invoice.

Schemes are configured through steps covering Basic Info, Eligible Products, Eligible Customers and Free Goods Slabs on a Buy-X-Get-Y basis. Volume, Value and Free Goods types attach to qualifying SKUs as soon as an order is captured.

Credit Management sets out Total Credit Limit, Utilised, Overdue, DSO and On-Hold accounts. Over-limit prompts surface as payments are allocated, and orders that breach a limit can route to an approver rather than blocking the rep outright.

The Analytics view opens on KPI cards, a Sales Trend, Top Products and Top Schemes. The report library covers Inventory, Order, Sales, Operational, Financial, Audit, Field Force and Master Data, every one of them exporting to CSV.

Each export enters the queue marked Processing, Completed or Failed with an Expires date attached. Generated files stay downloadable for seven days, so several people can retrieve the same one without regenerating it.