Distributor Self-Service Portal South Africa

From one branded login the distributor checks live stock, sends the brand a rand order, lodges claims against a GRN or an invoice, downloads a statement of account and messages the brand team — on the web or an entry-level Android phone.

Yes. Sellable, reserved and in-transit stock — including consignments still running up the N3 from the Durban port — is shown at SKU and warehouse level. The distributor filters by brand or category and checks batch and expiry before committing to a retailer.

The distributor picks SKUs, sees live rand pricing and the schemes currently running, and the credit limit is verified the moment the order is submitted. The order lands directly in the brand DMS with a PDF copy attached.

Damage, shortage and scheme claims are lodged against a GRN or an invoice with a photo and PDF attached. Every claim then carries a reference number, a named owner and a dated status trail through to credit-note settlement.

Invoices, payments, credit notes, outstanding balance, credit-limit usage and DSO for any date range you choose. EFT, PayShap and card payment references are captured against the right invoice, and you export to PDF or CSV whenever you need it.

Yes. In-portal messaging plus WhatsApp alerts keep distributor and brand aligned on orders, claims, approvals and payments, so nothing important is left buried in a call log or a group chat.

Yes. The mobile portal is offline-first, so orders, claims and stock checks taken where coverage is thin — a long rural route, a warehouse interior, a busy township trading hub — are held on the phone and sync once the connection returns.

Yes. A web browser plus Android and iOS apps share the same data, which suits independent wholesalers and dealers in Polokwane, Mdantsane or Mitchells Plain who run the whole business from a phone.