Batch & Expiry Management Software South Africa

It sits in the cloud under Operations > Inventory > Batch/Expiry. Each batch-coded SKU holds its manufacturing and expiry dates, and as orders come in from distributors, independent wholesalers and township trade the platform allocates stock on FIFO, FEFO, LIFO or Manual mode.

There are four: FIFO (oldest manufactured first), FEFO (earliest expiry first, and the one we recommend), LIFO (newest first) and Manual. The rule is set per SKU under Settings > Batch Selection, or held as a platform-wide default.

FEFO sends out the batch nearest expiry first, so short-shelf-life pharma, dairy and agro stock clears before it ages out. For any expiry-sensitive SKU turning over fast in township trade or a chain DC, it is the right default.

Leave it on and the order screen pulls a batch by the configured rule without anyone choosing. Switch it off for a manual pick — handy during a SAHPRA recall, or when a dispatch is directed at one named retailer.

Go to Masters > Product Hub > SKUs and set Tracking to Batch, adding Expiry or Serial where the line calls for it. The Shelf Life (Days) value is what FEFO and the near-expiry alerts calculate against.

Yes. Stock Inward and GRN hold batch numbers, manufacturing dates and expiry dates line by line, imported consignments cleared at Durban included. From there the data carries through to Stock Levels, Transfers, Returns, dispatch and invoices.

Yes. The default lives in Settings > Batch Selection and any SKU is free to override it, so perishable lines can sit on FEFO while non-perishables run FIFO — one cloud configuration covering both.

Yes. Batch detail shows in Stock Traceability, Stock Ledger, Stock Ageing, Stock Summary, Warehouse Stock and the GRN reports. Filter any of them by warehouse, brand, category and status, then export to Excel or CSV.