GRN & Inward Management Software South Africa

A cloud admin portal for receiving managers, plus mobile GRN posting for depot staff. The GRN screen opens on Pending Receiving, Completed Today and Received Value cards, with a full table beneath them sorted by Source, Supplier, Warehouse and Status.

GRN Number, Source, Supplier, Warehouse, Date, Items, Status and Amount in a single view. Filter by status or warehouse to read open, pending and closed GRNs across your Johannesburg, Cape Town, Durban and Gqeberha depots.

Each line is posted against the source PO or supplier invoice. Where the received quantity does not agree, the line is flagged and an alert goes to the brand owner, distributor or independent wholesaler that supplied the goods so the gap is closed.

Accept the full invoiced quantity so the VAT records you file with SARS stay clean, then raise a return against the GRN in the Returns module. A credit note goes back to the supplying party for whatever was short or damaged.

Yes. Batch number, manufacture date and expiry are entered on the GRN line. From there the batch stays traceable for FIFO, FEFO or LIFO allocation and expiry alerts — which matters for SAHPRA-regulated medicines and for food and beverage stock.

The destination warehouse is chosen on the GRN itself. Once it is confirmed, the stock appears against that depot under Stock Levels and is available immediately for orders, transfers and dispatch.

Yes. Depot and warehouse staff capture receipts on entry-level Android phones where the signal is weak — on a rural route or deep inside a township trading hub — and the GRN syncs to the portal as soon as they are back in coverage.

Yes. It is fully cloud-based with nothing to install on site. Distributors, independent wholesalers and warehouse teams across all nine provinces onboard remotely and run GRN, inventory and returns workflows on the web and on Android or iOS.