Automotive Distributor Management Cloud System for the Philippines

Every SKU is mapped to vehicle make, model, and variant, whether it is a motorcycle brake pad, a tricycle chassis part, or a four-wheeler filter. As an order is captured from a parts shop or dealership counter, each line is checked against that fitment catalogue before stock is allocated. Anything that does not match drops into a review queue rather than shipping out incorrectly.

Price lists are built by retailer class: dealership service centres, multi-brand parts shops, and independent repair shops each sit on their own tier. Trade discounts, peso credit terms, and promotional overrides are attached to the class rather than the individual account, so a new order pulls the correct price the moment it is keyed in.

Two-wheeler and four-wheeler SKUs share the same catalogue but are mapped separately by make, model, production year, and variant. Order lines are validated against that catalogue before dispatch, and any mismatch is flagged for review rather than allowed through. The result is fewer wrong-part returns from parts shops and faster turnaround for the workshop waiting on the order.

A parts shop or workshop raises a claim against the original peso invoice with the fault description and supporting photos. The claim routes for review, and once it is approved, a credit note and a replacement dispatch are issued in the same transaction. The claim history stays attached to the account, so repeat issues on a battery or tyre line are visible at a glance.

Each retailer account carries a credit ceiling in pesos. The outstanding balance updates as GCash, Maya, InstaPay, PESONet, or bank-transfer receipts are reconciled against invoices. New orders are held automatically once an account reaches its limit, and dispatch resumes only after payment is confirmed, with every collection and override recorded in an audit trail.

Schemes sit on top of standard pricing with date-bound rules. Reaching a month-to-date or quarter-to-date volume target triggers an automatic credit note. Launch incentives for a new parts line and free-goods offers apply themselves to qualifying orders, with eligibility checked at the point of sale and return on each scheme tracked in real time.

Dealership service centres typically run on longer payment cycles, while independent parts shops and workshops sit on shorter terms. Terms are saved against the account once and applied without re-entry on every order. Ageing dashboards flag accounts approaching their ceiling, and reminders go out ahead of due dates so collections teams are not chasing payment blind.

Route and delivery planning accounts for road distance to provincial parts shops as well as the inter-island freight leg that many distributors rely on to reach Visayas and Mindanao territory from a Luzon warehouse. Dispatch schedules build in buffer time around typhoon season, when port and courier delays are common, so orders to outlying provinces are not tracked against unrealistic delivery windows.

Yes. REST APIs connect to SAP, Oracle, Microsoft Dynamics, and the dealer systems already in place. Sales orders, peso invoices, dispatch notes, GRN, warranty claims, returns, and GCash, Maya, or bank-transfer receipts move across without rekeying. SFTP feeds handle bulk daily syncs of product master and stock data.

Sales teams track the parts-shop and dealership order book, sell-out by line, and scheme return. Operations watch order throughput, on-time dispatch, and warranty turnaround across provincial and inter-island routes. Finance follows peso credit ageing, trade spend, and GCash, Maya, or bank-transfer reconciliation. Drill-downs run from region down to individual retailer.