Cosmetics Distributor Management Cloud System for Kenyan Business

Each SKU carries shade code, batch, MRP in KES, KEBS notification reference, and PPB status where applicable. Supermarket chain barcode and salon pack codes attach to the same master. One product master drives prestige, mass, and salon dispatch.

GRN captures batch and expiry. Picking rules dispatch earliest-expiry first. Near-expiry alerts trigger four to twelve weeks ahead so the SFA team can push depletion via salon channel or modern trade promotion before writeoff.

Each category manager sees MTD primary, secondary, and counter-wise sell-out against target. Drill-downs show shade-level gaps. Alerts fire when a brand or shade trails plan past mid-month so category managers can rebalance before close.

Yes. Consignment stock at supermarket DCs is held on a separate ledger. Weekly sell-through files reconcile against opening, dispatch, and returns. Invoices generate only against consumed stock so the chain settlement matches actual offtake.

Testers and GWP run on parallel ledgers separate from saleable stock. Beauty advisors flag tester depletion from the counter. GWP allocation matches shopper spend tier. Both reconcile end of month against counter usage logs.

Pricing trees configure per class: prestige beauty distributor, mass distributor, salon distributor, supermarket chain modern trade, and online marketplace. Trade discount and credit terms attach per class. The order screen applies the right combination on each line.

Yes. M-Pesa Paybill and PesaLink remittances post to the customer ledger with transaction reference. Auto-allocation matches the payment to open invoices by oldest first or by remittance note. The collection dashboard refreshes in near real time.

KEBS standardisation mark, import notification reference, and PPB registration where applicable sit on the product master. Dispatch rules block any SKU missing a required field. Audit reports list compliance status across the active catalogue.

Returns capture reason code, batch number, original invoice, and condition grade. Sources include counter defects, chain consumer returns, and near-expiry pulls. Approved returns generate credit notes auto-linked to the original sale and update batch ledger.

REST APIs cover SAP, Oracle, Dynamics, Tally, and Sage. Chain B2B portal feeds for major Nairobi supermarket groups ingest POs, validate against the SKU listing, and push dispatch advice and invoices in the chain format. SFTP runs nightly master sync.