GRN & Inward Management Software Vietnam

Two surfaces cover the module: a cloud admin portal that receiving managers work from, and a mobile app for whoever is physically counting cartons at the dock. On the admin side, Pending Receiving, Completed Today and Received Value load as cards above a single table, and that table is organised by Source, Supplier, Warehouse and Status.

Eight columns sit in one view: GRN Number, Source, Supplier, Warehouse, Date, Items, Status and Amount, with amounts shown in VND. When several depots across the North, the Centre and the South are receiving on the same day, a status or warehouse filter separates the open notes from the pending and closed ones.

Each line on the note is checked against its purchase order or supplier invoice as it's posted. If the count doesn't tally, that line is parked as a discrepancy rather than pushed through, and the system notifies whichever brand principal, distributor or wholesaler shipped the consignment. The point of doing this immediately is that the evidence, cartons, seals, the driver, is still there to settle the gap.

Because the supplier has already filed the electronic invoice, the cleanest route is to accept the invoiced quantity first, which keeps your books matched to that document. Any shortfall or damage is then handled separately: raise a return against the GRN in the Returns module, and a credit note is issued back to the supplying party. That keeps the audit trail moving in one direction instead of reopening the original invoice.

Yes, and the timing is the point: batch number, manufacture date and expiry are entered on the GRN line at the moment the cartons are being counted, not afterwards. Once that data exists, FIFO, FEFO and LIFO allocation and expiry alerting all become possible downstream, which is what lets food, beverage and pharmacy stock actually be rotated correctly, or recalled if it ever needs to be.

The person raising the note picks the destination warehouse directly on the GRN, so nothing defaults to a generic depot. Confirming the note adds the stock to that specific location under Stock Levels immediately, which means it's ready for orders, transfers or dispatch the same moment it's counted, not after some overnight batch job catches up.

Tết is when the risk of receipts getting waved through unchecked is highest, simply because volume is arriving faster than anyone can physically verify it. The module keeps every open note and unresolved line on a single screen rather than letting them scroll out of view, pushes discrepancy alerts to the supplying party automatically, and surfaces processing-time and supplier-reliability reports that show exactly which depot or supplier is causing the backlog.

No. Nothing runs on-premise, the platform is entirely cloud-hosted. Distributor, sub-distributor and warehouse teams anywhere in Vietnam, from Hanoi to Can Tho, are set up remotely and work receiving, inventory and returns through the web portal or the Android and iOS apps.