Inventory & Stock Management Software Vietnam

A cloud admin portal and a companion mobile app run the whole thing. Open Operations > Inventory and the first things you see are Sellable Stock, Stock Value in VND and In-Transit cards, with Levels, Movements, Inward, Transfers, Batch/Expiry, Count, Alerts and Reports each behind their own tab.

Every SKU at every location, whether that is a brand warehouse or a distributor depot, shows up in Stock Levels split into Available, Reserved, Returns, Quality Hold and Damaged. A Sales Supervisor can filter by Brand, Category or Product to line up net stock against segregated stock, and see exactly what a distributor is holding before the next order goes in.

A full load reaching a Hai Phong or Ho Chi Minh City warehouse goes through Stock Inward as a CSV bulk upload, while a single goods receipt just needs the New Entry form. Either way, the record captures an Inward Number, the receiving warehouse, a reason, the item lines, total value and date.

Yes, through Inter-warehouse Transfers, which record From, To, Date, Items, Quantity and Status. Take a long leg from Hanoi down to Da Nang or Can Tho: the units sit as In-Transit Stock, uncounted at either end, until the receiving team confirms exactly what turned up.

Each SKU has a minimum level and a Check Frequency set in Stock Settings. Once a line falls below its threshold, the platform raises a replacement order on the brand or the parent distributor, either Auto Approve or With Approval. It matters most in the run-up to Tết, when every tier of the channel is placing orders at the same time.

Yes. Batch numbers and expiry dates for medicines regulated by the Drug Administration of Vietnam, VFA-registered supplements and foods, and any short-life FMCG line all sit inside Batch/Expiry Management. FEFO, FIFO, LIFO or a manual pick governs dispatch, and turning on Auto-Select Batches lets the nearest-expiry lot go out first. That matters in a hot, humid climate where several days of road can separate a northern warehouse from a southern one, since it stops shelf life being quietly used up in transit.

Seven reports ship as standard: Stock Summary, Warehouse Stock, Stock Ledger, Stock Inward (GRN), Stock Outward, Stock Traceability and Stock Aging. All of them filter by Warehouse, Brand, Category and Status and export to CSV, and most teams lean on that CSV export to put together a post-Tết reconciliation pack once returns have come in.

Yes. It runs fully in the cloud, so there is nothing to install at head office or at any distributor depot. Head-office teams work through the browser, and warehouse and distributor staff use the mobile app instead. Even a count taken inside a remote Northern Mountains or Mekong Delta store just queues on the handset and syncs the moment a connection comes back.