GRN & Inward Management Software Indonesia

A Goods Receipt Note records the supplier or dispatching party, reference purchase order or dispatch note, items received with quantities, batch numbers and expiry dates where applicable, and any variances between what was ordered/dispatched and what was actually received.

When received quantities differ from dispatched quantities, the system flags the variance. Short receipts are recorded with the actual quantity received. The discrepancy can trigger return or claim workflows for the missing or damaged items, maintaining a clear record of what was expected vs what arrived.

Yes. During inward processing, users can enter batch numbers and expiry dates for each item received. The system maps received batches against dispatched batches and tracks batch-wise quantities. This feeds directly into inventory batch tracking for FIFO/FEFO allocation.

Yes. Many companies prefer accepting the full GRN quantity first and handling disputes through returns and credit notes rather than short-accepting at receiving. The system supports this approach, where the full invoice quantity is accepted during GRN and any discrepancies are resolved through the return and credit note workflow afterward.

Once a GRN is completed and confirmed, the received quantities are added to the warehouse inventory automatically. Stock levels update in real time. If batch tracking is enabled, the new batches appear in inventory with their expiry dates for allocation purposes.

Yes. Partial receipts are supported. If goods arrive in multiple shipments against a single dispatch note, separate GRNs can be created for each shipment. The system tracks cumulative received quantities against the total dispatched amount.

Yes. Fully cloud-based SaaS platform with no on-premise infrastructure needed. Distribution businesses in Indonesia can adopt the system and manage GRN and inward operations from any location with onboarding and training support.