Agriculture Distributor Management Cloud System for Kenyan Business

Stock carries lineage at every tier. Primary (tier-1 to sub-dealer) and secondary sales (sub-dealer to farmer or cooperative) report separately. Each tier holds its own KES pricing, credit terms, and scheme rules, exposing channel-stuffing early.

Crop protection bottles, biologicals, and feed bags carry batch and manufacture data from GRN. FEFO ships nearest-expiry first, and near-expiry alerts trigger weeks ahead so brand teams can transfer or discount stock before writeoff. Recall lookup is by lot.

Every county carries its crop calendar: long and short rains, herbicide cycle, harvest window. Planning shows warehouse stock against forecast pull, and AI suggests transfers so fertiliser and seed sit at the right location before farmers buy.

KES pricing trees configure per class: tier-1 distributor, sub-dealer, seed agent, animal feed wholesaler, cooperative. Trade discounts (off, on, post-invoice) attach to each class. Cooperative overrides and season promos apply at the order screen automatically.

Season schemes layer on base KES pricing with slab bonuses. Pre-rain stocking fires inside defined date windows. Crop-specific offers on maize fertiliser, horticulture seed, or tea inputs validate eligibility at order capture, and ROI tracks live against MTD targets.

Account-level credit terms apply at capture. Ageing dashboards flag accounts near the limit, and orders auto-block on breach. Cooperatives often run extended terms tied to harvest payouts while sub-dealers run shorter cycles, and the DMS handles both.

Sub-dealers raise returns with photo, invoice ref, batch number, and failure type. Approved claims trigger credit notes and replacement dispatch in one transaction. Crop protection and biologicals carry tighter caps and full audit trails.

Cooperative orders draw from a separate allocation pool with slab bulk pricing tied to volume. Sub-dealer reorders pull standard inventory, so a large cooperative tender does not drain outlet stock. Slab discounts compute live on the rep screen.

Yes. REST APIs sync with SAP, Oracle, Microsoft Dynamics, Sage, and local distributor ERPs. Orders, invoices, GRN, returns, batches, and M-Pesa or PesaLink payment records flow both ways. SFTP feeds cover bulk master and ledger syncs.

Brand sees secondary sell-out, range compliance, scheme ROI, and MTD targets. Ops sees dispatch on-time, expiry exposure, and exceptions. Finance sees credit ageing, return cost, and M-Pesa reconciliation against dispatch. Drill-downs reach batch-level transactions.