Cloud AI Batch & Expiry Management Software | 1Channel Kenya

Batch-level inventory control for Kenyan pharma, FMCG, agro-chemical, and cosmetics distributors handling expiry-critical SKUs.

Flag SKUs as batch-tracked, set Shelf Life, and pick FIFO, FEFO, LIFO, or Manual mode. The platform allocates batches automatically at order creation and carries them to dispatch.

What You Get:
Batch-Tracked SKUs • FIFO / FEFO / LIFO / Manual Modes • Auto-Select Batches Toggle • Expiry-Date Allocation • Batch Capture at GRN • Stock Traceability Reports • Admin Portal & Mobile App

Trusted by supply chain teams, quality managers, warehouse operators, and compliance teams managing batch-sensitive inventory.

Why Choose Cloud AI Batch & Expiry Management Software in Kenya?

Built for PPB-regulated pharma, KEBS-compliant FMCG, and KEPHIS-tracked agro distributors moving expiry-sensitive stock across Nairobi and Mombasa.

Batch-Tracked SKUs: Tag any SKU as Batch, Expiry, or Serial tracked in the Product Hub, with Shelf Life in days driving expiry math.

FIFO, FEFO, LIFO & Manual: Four allocation modes set per SKU or platform-wide. FEFO recommended for short-shelf-life lines.

Auto-Select at Order Creation: Toggle on and the order screen pulls the right batch per the rule; turn off for recalls or targeted dispatch.

Batch Capture at GRN: Batch numbers, manufacturing and expiry dates recorded at goods receipt, including Mombasa-port consignments.

Near-Expiry Alerts: Configurable thresholds flag at-risk stock so teams can transfer, promote, or claim before write-off.

Cloud Portal + Mobile App: Admins configure modes; warehouse and field users see live batch and expiry at every outlet visit.

Distribution Management Suite

Complete distribution management tools to streamline distributor operations, order processing, inventory control, and secondary sales across your distribution network

Distributor Order Management

Retailer orders, approvals, inventory allocation, delivery notes, and secondary sales

Inventory & Stock Management

Track sellable stock, warehouse inventory, transit stock, and automate replenishment

Warehouse Management

Multi-warehouse inventory, stock transfers, batch tracking, GRN, and dispatch

Trade Promotion Management

Value-based, volume-based, and free goods schemes with auto-application

Pricing Management

Customer-specific, geography-based pricing with validity dates and auto-application

Product & SKU Management

Product catalogue with Brand, Category, Product, SKU hierarchy and UOM conversions

Territory & Beat Management

Configurable geography hierarchy, beat planning, outlet mapping, and user assignment

Workflow Automation

No-code workflows with conditions, triggers, notifications, and multi-level approvals

Distributor Analytics & Reporting

24+ default reports, real-time dashboards, sales trends, and CSV export

Payment & Credit Management

Outstanding tracking, credit limits, invoice payment allocation, and credit notes

Return & Claims Management

Multi-level returns, damage claims, credit note generation, and GRN discrepancy

GRN & Inward Management

Goods receipt notes, ordered vs received validation, and batch tracking

Distributor Self-Service Portal

B2B ordering platform for distributors with self-service ordering and payments

Mobile DMS App

Order booking app with GPS attendance, market visits, beat execution, and AI assistant

AI-Powered DMS

Conversational AI assistant, auto order validation, intelligent FIFO/FEFO, and automation

How Our Software Works?

Admin portal: set allocation mode under Settings > Batch Selection, mark SKUs as batch-tracked with Shelf Life, and pull Stock Traceability and Stock Aging reports. Mobile app: field reps see batch and expiry at sales capture across Nairobi, Mombasa, and upcountry beats.

Batch management mobile app showing batch-level inventory, expiry dates, and stock allocation status

Expiry management mobile app showing FEFO allocation, warehouse transfers, and stock movement tracking

Admin dashboard showing batch inventory summary, expiry tracking, and warehouse stock visibility

Admin dashboard for batch-wise dispatch, replenishment workflows, and inventory analytics

Batch & Expiry Management Insights & Resources

Practical reads from the Kenya blog on batch tracking, FEFO dispatch, and expiry control for distributors.

Distributor Stock Visibility in Kenya: Seeing Beyond the Depot

Distributor Stock Visibility in Kenya: Seeing Beyond the Depot

Running SKU-Level Sales Schemes for Kenyan Brands

Running SKU-Level Sales Schemes for Kenyan Brands

SFA or CRM? What Kenyan Field Teams Actually Need

SFA or CRM? What Kenyan Field Teams Actually Need

M-Pesa Reconciliation: Closing the Collections Loop in Kenya

M-Pesa Reconciliation: Closing the Collections Loop in Kenya

Rewards and Recognition

Our recognitions constantly motivate us to push the envelope of excellence and empower our customers with winning ideas each day.

Comprehensive Features Overview

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Batch-Level Inventory Tracking

Every unit tagged with batch, mfg date, and expiry across Nairobi, Mombasa, and upcountry warehouses.

Features:

Batch number per SKU
Manufacturing date capture
Expiry date tracking
Per-warehouse batch view
Batch quantity by location
Batch data in stock reports
Search and filter by batch
Full batch history log

Why It Matters:

PPB pharma audits and KEBS food traceability both demand batch-level proof from receipt to retailer delivery.

FEFO, FIFO & LIFO Allocation

System pulls the right batch at order creation based on the rule set for that SKU or the platform default.

Features:

FEFO (earliest expiry)
FIFO (oldest mfg date)
LIFO (newest batch)
Auto-allocate at dispatch
Per-SKU rule override
Platform-wide default
Manual pick option
Allocation audit trail

Why It Matters:

FEFO clears short-shelf-life pharma and dairy before write-off; rules remove guesswork at the chemist or supermarket DC.

Expiry Monitoring & Alerts

Configurable thresholds flag near-expiry batches so teams act before stock turns dead inventory.

Features:

Configurable alert thresholds
Near-expiry dashboard
Sort and filter by expiry
Warehouse-wise reports
Notification triggers
Expired stock flagging
Expiry-based valuation
CSV export

Why It Matters:

Early flags let teams transfer between Nairobi and Kisumu, push schemes, or raise claims before the KES write-off lands.

Batch Capture at GRN

Record batch, mfg date, and expiry at goods receipt, including imported consignments cleared at Mombasa port.

Features:

Batch entry on GRN
Mfg date capture
Expiry date capture
Batch quantity per line
Warehouse assignment
Supplier batch reference
Duplicate-batch checks
Bulk import via template

Why It Matters:

Clean data at inward means no reconciliation gaps when KRA auditors or PPB inspectors trace a batch back to source.

Batch-Wise Dispatch & Analytics

Delivery notes, invoices, and reports carry batch details for traceability and recall readiness.

Features:

Batch on delivery notes
Batch on invoices
Dispatch history by batch
Stock movement reports
Batch aging analysis
Rotation efficiency view
Recall support
CSV export cached

Why It Matters:

A recall on an agro batch or pharma lot is one CSV away, with full chain visibility from GRN to retail pharmacy or agro-dealer.

Who Uses Batch & Expiry Management Software in Kenya?

Built for Kenyan distributors moving expiry-critical SKUs under PPB, KEBS, KEPHIS, and MOH oversight.

Industries

💡 Fully Customisable: All workflows, modules, and business rules can be tailored to your Kenyan business needs.

Pharmaceuticals

Drug batch tracking and expiry compliance

FMCG & Food Products

Perishable goods shelf life management

Agriculture & Agrochemicals

Seasonal batch and expiry tracking

Cosmetics & Personal Care

Product batch compliance and rotation

Chemical & Industrial

Hazardous material batch tracking

Nutraceuticals & Health

Supplement batch and expiry controls

Consumer Durables

Warranty-linked batch management

PRICING

KES pricing scales with users, modules, customisation, and deployment size. Talk to us for a Kenya-specific quote.

All plans include cloud hosting, mobile apps, onboarding, and training.

Monthly Plan

Flexible monthly billing

Talk to an Expert

Yearly Plan

Lower annual pricing with enterprise discounts

Talk to an Expert

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At 1Channel, we celebrate every step of our new customers journey, market of geography, or higher customer satisfaction score to become the preferred Field Sales CRM leader.

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Frequently Asked Questions

What does the platform do?▼

Which selection modes are supported?▼

Why is FEFO recommended?▼

How does Auto-Select Batches work?▼

How do I mark an SKU as batch tracked?▼

Is batch data captured at GRN?▼

Can an SKU override the global mode?▼

Does batch data show in reports?▼