FMCG & CPG Distributor Management Cloud System for Philippine Sari-Sari Distribution

Order booking from sari-sari stores, sub-distributors, and wholesalers, FEFO stock allocation, peso invoicing, dispatch, GRN against purchase orders, claim management, and collection tracking through GCash, Maya, InstaPay, and PESONet. One platform spans lead distributors, sub-distributors, wholesalers, and the growing modern trade across Luzon, Visayas, and Mindanao.

Peso price lists are built by channel, region, customer, and SKU. Modern trade chains, wholesalers, and sari-sari retailers each carry their own rate, sized for tingi-pack quantities as well as case lots. Promotional prices run inside date windows. Price changes route through approval and apply to fresh orders automatically, so a Cebu beat and a Davao wholesaler never share the wrong rate.

Volume, value, slab, and free-goods schemes are configured by outlet category and territory. The engine checks eligibility at order entry and applies the qualifying scheme automatically. Month-to-date and quarter-to-date ROI dashboards show which promos pay back per brand manager, and free-goods on soap, seasoning, or beverage cases post straight onto the invoice.

Batch and expiry are captured at GRN, down to sachet and tingi-pack SKUs. The allocator picks the earliest-expiry stock first across warehouses, which matters for food, dairy, beverages, and personal care lines sold in small, frequent quantities. Near-expiry alerts fire weeks ahead so brand teams can push or discount stock before a write-off. Recall searches run by batch number for FDA traceability.

Credit limits sit per distributor, sub-distributor, or wholesaler. Orders that breach the limit hold for approval. GCash, Maya, InstaPay, and PESONet payments reconcile to peso invoices, and cash collected on the delivery route posts against the ledger. Ageing dashboards and reminders keep collections moving across the channel.

Reps raise claims from the field with a photo and batch reference, distributors from the portal, or back office direct. Reason codes cover damage, expiry, short delivery, and wrong item. Multi-level approval routes the claim. A credit note posts against the original peso invoice and updates the ledger, with a full audit trail for FDA-regulated lines.

Yes. The field and distributor apps are offline-first. Reps book orders, capture stock, and log claims at a barangay sari-sari store or on a provincial route even when mobile towers go down or a typhoon disrupts the signal. Everything syncs the moment connectivity returns, so no order is lost to a dead zone or a storm-hit corridor.

Yes. REST APIs sync sales orders, peso invoices, dispatch notes, GRN, returns, batches, and GCash, Maya, InstaPay, or PESONet payment records with SAP, Oracle, Microsoft Dynamics, Sage, and locally built distributor ERPs. SFTP feeds handle bulk daily masters, stock balances, and ledger postings both ways.

Distributors get order history, stock view, scheme catalogue, peso ledger, and invoice downloads. Brand managers see month-to-date targets, beat performance, ageing, and scheme redemption. Sales leadership gets island-group and channel rollups across Luzon, Visayas, and Mindanao with outlet-level drill-downs to the individual sari-sari store.

Yes. The admin portal runs in any modern browser. Distributors and reps get Android and iOS apps for orders, stock-in, claims, and ledger views, built offline-first for weak signal on provincial routes and outer islands. A white-label option supports distributor branding. The same cloud backend runs SFA, DMS, and the partner portal.